Business Debt Schedule Template for an SBA Loan
- A debt schedule carries financed debt only. Trade payables, payroll and accrued taxes stay off it.
- The present balance column has to total to the liabilities on your balance sheet as of the same date.
- Leases and business credit cards belong on it. NJEDA asks for leases in the header of its own blank form.
- SBA Form 2202 is a disaster loan form, filed with SBA Form 5. It is not part of a 7(a) application.
- The 7(a) paperwork pack is Form 1919, effective 19 March 2025, and Form 413, effective 13 February 2025.
Business Debt Schedule Template for an SBA Loan
A business debt schedule is a 1 page list of every loan, lease and line of credit the business carries, with the balance on each as of one date. Banks, SBDCs and SBA lenders ask for it before they fund anything. The file below is free. It has 12 columns and it totals itself.
What's Included
What's Inside the Template
Debt schedule sheet
12 columns, 20 blank rows. Money, dates and percentages are formatted already. Creditor name, account number, original date, original amount, present balance, interest rate, monthly payment, maturity date, collateral, use of funds, current or delinquent, and an SBA debt flag.
Balance check formula
One cell does the checking. Type the total liabilities from your balance sheet into C6. The sheet sums the present balance column and tells you either that it ties or how far off it is, to the cent. That test decides whether a loan officer sends it back.
Filled example
A second sheet, filled in. A landscaping company with 4 obligations, an SBA 7(a) term loan, a titled van, a business credit card and an equipment lease. The balances total $201,427.18 and tie to a 31 August balance sheet, so you can see what agreement looks like.
Header block
Three fields, top left. Company name, the as of date, and the balance sheet figure the schedule has to match. Every blank form on page 1 of Google asks for the first two. The third saves you a round trip with the lender.
How lenders read it
A third sheet carries the 3 rules, the exclusion list, and the current SBA form dates and OMB numbers read off sba.gov on 3 September 2026. Print it and keep it beside you.
Who Needs This Template
- Applying for an SBA 7(a) or 504 loan
- Renewing or raising a bank line of credit
- Working through an application with an SBDC or SCORE mentor
- Refinancing or consolidating existing business debt
- Selling the business, where the buyer needs the debt picture
Before You Download
Gather these items before filling in the template:
- Your most recent balance sheet, with the date it was drawn
- The current statement for every business loan, showing the payoff balance
- Lease agreements, including equipment and vehicle leases, dated within the last 90 days if they were renewed
- Business credit card statements, one per card
- Any SBA loan numbers, because lenders ask which debt is already SBA guaranteed
- The original note for anything financed before this year, for the original amount and date
What a business debt schedule is
A business debt schedule is one page. Each row is a financed obligation, each column is a fact about it, and the whole thing is dated. A lender reads it to answer one question. After the payments you already owe, can this business afford another loan.
The document has two names and they mean the same thing. Banks call it a business debt schedule. SBA paperwork calls it a schedule of liabilities. Washington County in New York publishes a blank form headed with both names, one above the other.
Nobody charges for one. It is your own numbers on a grid, and the format is not fixed, which is why 6 of the 9 pages ranking for this term are blank forms uploaded by lenders and public bodies.
You will need it more than once. Most lines of credit are renewed annually, and the schedule is re-dated each time. Once the file exists, updating it is a 10 minute job.
If you are still choosing a lender, our guide to small business loans covers who lends what, and SBA microloans covers the smallest end of the range.
The one minute version
What goes in each column
12 columns cover what the blank forms on page 1 of Google ask for between them. Fill in every one you can. A blank cell is a question the loan officer has to email you about.
| Column | Where the number comes from |
|---|---|
| Creditor name | The lender or lessor on the note, not the broker who arranged it. |
| Account number | The loan or lease number. The last 4 digits are fine for a credit card. |
| Original date and original amount | The note. For a revolving line, use the credit limit and the date it opened. |
| Present balance | The payoff balance on your as of date. Not the opening balance, and not the amount you have paid. |
| Interest rate | The rate on the statement. Write the current rate on a variable loan and say so. |
| Monthly payment | Principal and interest. A weekly or daily payment gets converted to a monthly figure. |
| Maturity date | The final payment date on the note. A credit card has none, so leave it blank. |
| Collateral or security | What secures it. Write unsecured where nothing does. |
| Use of funds | What the money bought. Working capital, a van, an expansion. |
| Current or delinquent | The honest answer. A late loan you disclose is a conversation, one they find is a problem. |
| SBA debt | Yes or no. NJEDA's blank form asks this outright, because existing SBA debt changes the deal. |
One rule covers the awkward cases. If a third party financed it and you owe a balance on it, it goes on a row.
What stays off the schedule
Three things end up on the schedule that do not belong. Leave all 3 off. Virginia Credit Union's blank form says it plainly, the schedule holds contracts and notes payable, not accounts payable or accrued liabilities.
- Accounts payable. Invoices you owe suppliers on 30 day terms are not financed debt.
- Payroll. Wages earned and not yet paid sit on the balance sheet, not here.
- Accrued taxes. Sales tax collected and income tax owed are liabilities, not loans.
One real exception trips people up. SBA Form 2202 is subtitled Notes, Mortgages and Accounts Payable, so that form does want payables. It supports a disaster balance sheet. That is a different document from the schedule a bank asks for.
So it depends on the form. A bank or a 7(a) lender wants financed debt. Form 2202 for a disaster loan wants payables too.
The rule that decides whether it is accepted
Every blank schedule states the same test. It is the one that gets a schedule accepted. Virginia Credit Union prints it under its total line, the total must agree with the balance shown on the interim balance sheet. SBA Form 2202 says the schedule is a supplement to the balance sheet and should balance to the liabilities presented on it. NJEDA writes it into the date field, match interim statements.
The test is arithmetic. Add the present balance column. Compare it to the liabilities on the balance sheet you are sending. Two numbers, one date.
Our file does the comparison for you. Type the balance sheet figure into cell C6 and the sheet either says it ties or tells you the gap in dollars.
Sometimes it does not tie. The cause is nearly always 1 of 3 things. A loan paid off since the balance sheet date. A card left out because it felt personal. Or two dates, a schedule pulled today against statements from last month.
Do not guess a balance
The rest of the SBA document pack
The debt schedule rarely arrives alone. These are the SBA forms that come with it, with the dates checked at sba.gov on 3 September 2026. Send a superseded revision and it comes back.
| Form | What it is | Current revision | OMB number |
|---|---|---|---|
| SBA Form 1919 | Borrower Information Form. The applicant fills it in and gives it to the participating lender. It collects the owners, the loan request, and existing indebtedness. | Effective 19 March 2025 | 3245-0348 |
| SBA Form 413 | Personal Financial Statement. Your assets and debts as an individual, used to judge repayment ability. SBA lists six programs that use it, including 7(a), 504, disaster, surety bonds, the women owned small business certification and 8(a). | Effective 13 February 2025 | 3245-0188 |
| SBA Form 2202 | Schedule of Liabilities, for disaster loans. It is filed against SBA Form 5, the disaster business loan application. Its own heading calls it a suggested format and says you may use your own. | Last updated 27 July 2020, revision line (10-15) | Not printed on the form |
Two things worth knowing about that table. Form 2202 is a disaster form, so a 7(a) lender asking for a schedule of liabilities almost always means a debt schedule in any readable format. And Form 413 asks about you, while the debt schedule asks about the business, which is why lenders want both.
Your business plan and projections usually travel in the same email. We publish a financial projections template and a business plan template for that part of the pack. Both are free.
Frequently Asked Questions
About the Author
Senior Finance & Banking Editor
Richard is the veteran anchor of the site's financial content. Raised in the Midwest and starting his career in Chicago's commercial banking sector, he spent over a decade underwriting small business loans before moving into financial journalism. He doesn't get swept up in startup hype; he cares about unit economics, APYs, and fee structures.
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This template is a starting point, not financial advice. Lenders set their own document requirements, and the SBA form revisions cited here were read at sba.gov on 3 September 2026. Check with your lender before you submit.